SMAA Weekly Update #4 January 24, 2014
SCHOOL-BASED MEDI-CAL ADMINISTRATIVE ACTIVITIES (SMAA) INVOICES – STATE FISCAL YEAR (SFY) 2011/12 – THIRD QUARTER
The SMAA Program is notifying all claiming units that any outstanding 2011/12-3rd Quarter invoices must be received in our office no later than Wednesday, March 4, 2014. Due to the 2011 Centers for Medicare and Medicaid Services (CMS) Deferral, it is necessary for SMAA to notify the Department of Health Care Services (DHCS) Accounting Section of outstanding invoices no later than the required due date regardless if the invoices can be paid or not to ensure the two-year federal financial participation is met. However, once the deferral is satisfied, any invoices that are in DHCS Accounting Section will be processed for payment.
For those claiming units which have been approved by CMS for release from the deferral or exempt from the deferral, any invoices currently submitted to DHCS are being processed and forwarded to DHCS Accounting Section for immediate payment. If for some reason, you have not already submitted your 2011/12-3rd Quarter invoice to our office, please do so by the requested due date. In addition, although a claiming unit may have been approved by CMS for release from the deferral prior to the implementation of the revised Reasonableness Test Criteria (RTC), those invoices are subject to comply with the requirements of the revised RTC.
Therefore, any claiming units that have not submitted their invoices for the 2011/12-3rd Quarter, they must be received in our office no later than Wednesday, March 4, 2014.
SMAA STAKEHOLDER FORUM
The first meeting of the SMAA Stakeholder Forum is scheduled for Wednesday February 12, 2014 from 9:00am to 12:00pm at the DHCS headquarters in Sacramento. If you are planning on attending the forum in-person, please send an email to the SMAA email box at firstname.lastname@example.org and let us know the total number of people in your party that will be attending. DHCS will send conference call information and the meeting agenda one week prior to the meeting.
SHAREPOINT NOT FTP
The SharePoint site is complete. This new site will allow LECs and LGAs to easily transfer large files to DHCS. We have scheduled a SharePoint Training Webinar for Monday February 3, 2014 from 9:30am to 11:00am. You will receive information on how to access the site, how to register and how to upload and download files. Once the training is complete, LECs and LGAs may resume submission of RTC documents and the Interim Claiming (IC) documents that were missing from the IC Reports that were sent out last week.