Governor’s Prevention Advisory Council (GPAC) Exploratory Workgroup Friday, August 23, 2013 1:30 p.m. – 3:30 p.m. First Floor Conference Room 1700 K Street, Sacramento, CA 95811 Meeting Summary Attendees Scott Berenson, Stephen Bright, Laura Colson, Dr. Michelle Famula, Lorraine Frias, Denise Galvez, Tom Herman, Ellie Jones, Ray Murillo, Paul Oliaro, Sue Ragen, Mary Strode, Steve Wirtz Purpose The vision, mission, and purpose statements did not motion to pass during the GPAC general meeting on July 25. The Exploratory Workgroup discussed and revised the statements as follows: 1. Vision: California is free from the problems associated with alcohol, tobacco, and other drugs (ATOD). 2. Mission: The GPAC, a statewide policy council, provides leadership and continuity to advance ATOD prevention through a common strategic agenda that will mutually benefit each member agency’s efforts. 3. Purpose: To coordinate the State’s strategic and integrated efforts to achieve measurable reductions in the incidence and consequences of ATOD problems. Summary Workgroup members revised the vision, mission and purpose statements as illustrated above. Once this task was complete, the workgroup coordinator introduced possible next steps by reviewing current documentation that included council guidelines, guiding principles, roles and responsibilities. The coordinator discussed the need for creating goals and objectives specific to the mission and purpose statements and asked if the members wanted to revise or delete current documentation or create new documentation. Basically, what do members want to keep, terminate or develop? Workgroup members agreed to begin with goals and objectives which would guide other information such as guidelines, core values, principles and roles. To better understand the difference between a goal and objective, the workgroup reviewed the definitions from a handout provided in the June 28th meeting. Page 2 What a goal is: The meaning is The purpose toward which an endeavor is directed. The action is Generic action, and outcome toward which we strive. It may not be strictly measurable or tangible. The time frame is Long term. An example is I want to achieve success in the field of genetic research and do what no one has ever done. What an objective is: The meaning is something that one’s efforts or actions are intended to attain or accomplish. Specific action, the objective supports attainment of the associated goal. It must be measurable and tangible. Time Frame is mid to short term. An example is I want to complete this thesis on genetic research by the end of this month. DHCS prevention staff presented a sample using underage drinking to illustrate the process of creating measurable objectives. Problem Statement: Alcohol is the most commonly used substance among youth. Goal: Reduce underage drinking. Objective: By 2015, reduce the access of alcohol to youth by 5% Strategies: Social host ordinances, increase youth programs The group created some goals around capacity as follows: Problem: Statewide Capacity Goal 1 Increase capacity by improving networking opportunities (sharing, communication, information distribution across agencies) Goal 2 Increase opportunities for integrating collective impact Goal 3 Develop/implement (achieve?) strategic policy initiatives As the dialogue around goals and objectives continued, members decided that getting feedback from GPAC members would be most beneficial to proceed with this work. The coordinator will request recommendations for GPAC goals from GPAC membership. The workgroup will re-convene late September/early October to discuss the recommendations and create a forum to discuss goals and objectives at the next GPAC meeting. Page 3 Ongoing Exploratory Workgroup Roles and Responsibilities until Project Completion The Exploratory Workgroup will • Motion for approvals at the general GPAC meetings • Review the meeting summary and drafts of the organizational plan and make corrections and recommendations The Exploratory Workgroup Coordinator will • Re-draft and re-distribute the organizational plan to the Exploratory Workgroup according to ongoing corrections and recommendations • Coordinate Exploratory Workgroup meetings Action Item Task List (Descending Order) Number 7 Workgroup Meeting Not Assigned, Not Completed Number 6 Provide recommendations to Coordinator (All Members) Assigned 8/25/13, Not Completed Number 5 Send out emails to request recommendations for goals and follow-up phone calls (L. Frias) Assigned 8/23/13, Not Completed Number 4 Coordinate the next workgroup meeting (L. Frias) Assigned 8/23/13, Not Completed Number 3 Coordinate the next meeting Assigned 6/28/13, Completed 8/23/13 Number 2 GPAC Coordinators will provide Tom Herman with talking points for the GPAC meeting Assigned 6/28/13, Completed 7/18/13 Number 1 As agreed by the Exploratory Workgroup, GPAC coordinators will rearrange existing GPAC information under the organizational plan Assigned 5/2/13, Completed 6/28/13