SMAA Policy and Procedure Letters
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| Number | Title | Attachment |
|---|---|---|
| PPL 24-004R | SMAA Invoice Template and Deactivated Standardized Account Code Structure (SACS) function codes | |
| PPL 24-002 | Charter School Unaudited Actuals Financial Report-Alternative Form | Attachment A: Certification of Alternative Form of Accounting/Equivalency Matrix for Charter Schools for State Fiscal Year |
| PPL 24-003 | Direct Charge Requirements for the SMAA Program Policy | Attachment A: Certified Time Factor-Staff Certification of Direct Charge Time |
| PPL 23-005 | Submitting Quarterly Random Moment Time Survey (RMTS) Percentage Results to the Department of Health Care Services (DHCS) | PPL 23-005 Attachment A |
| PPL 23-004 | Alternative Format Extension | |
| PPL 22-013 | Unsatisfactory Immigration Status (UIS) Population in the Medi-Cal Administrative Activities (MAA) Programs | |
| PPL 22-10R | The Medi-Cal Eligibility Rate (MER) and Data Match Output File | |
| PPL 21-035 | Frequently Asked Questions (FAQs) Related to the Public Health Emergency (PHE) and COVID-19 Activities. | |
| PPL 21-033 | Electronic Invoice Submission and the use of a Secure File Transfer Protocol (SFTP) | |
| PPL 21-032 | Termination of Data Use Agreements (DUAs) with LEAs under LGAs for the School-Based Medi-Cal Administrative Activities (SMAA) Program | |
| PPL 21-031 | Submitting Random Moment Time Survey (RMTS) Vendor Fee Worksheets (VFWs) to the Department of Healthcare Services (DHCS) for SMAA | |
| PPL 21-028 | Inclusion of Long-Term Direct Service Practitioner Substitutes and Administrative Service Personnel Substitutes in the Random Moment Time Survey (RMTS) Process. | |
| PPL 21-026 | Additional Response Options for the Random Moment Time Survey (RMTS) Pre-Sample Question 1 | |
| PPL 21-023 | Notification of Changes to the Quarter One Time Survey Participant (TSP) List for the SMAA Program | |
| PPL 21-001 | Claiming Reimbursement for Participation Fees | |
| PPL 20-052 | Claiming Targeted Case Management (TCM) Costs for the School-Based Medi-Cal Programs | |
| PPL 20-034 | Alternative RTMS Methodology for School-Based Medi-Cal Administrative Activity Claiming Due to State of Emergency | |
| PPL 20-023 | Submitting Quarterly Random Moment Time Survey (RMTS) Percentage Results to the Department of Health Care Services (DHCS) | School-Based Medi-Cal Programs: Random Moment Time Survey Percentages |
| PPL 20-019 | Guidance Regarding Electronic Submission of Invoices during the COVID-19 State of Emergency | |
| PPL 20-008 | Time Survey Participant (TSP) List Certification Statement for the Random Moment Time Survey (RMTS) | |
| PPL 19-030 | Time Survey Participant (TSP) Replacements and Vacancies for the Random Moment Time Survey (RMTS) | |
| PPL 19-025R | Random Moment Time Survey (RMTS) Pre-Sample Question (revised) | |
| PPL 19-018 | Additional Response Options for the Random Moment Time Survey (RMTS) Pre-Sample Question | |
| PPL 19-011R | Random Moment Time Survey (RMTS) Sampling Requirements | |
| PPL 19-006 | Notification and Response Timeline for Random Moment Time Survey (RMTS) Moments | |
| PPL 19-004R | Submitting Quarterly Random Moment Time Survey (RMTS) Percentage Results to the Department of Health Care Services (DHCS) | SMAA RMTS Percentages Results Template |
| PPL 18-014 | Claiming LGA Direct Charge Staff Costs for SMAA | |
| PPL 18-010 | Submitting Quarterly SMAA Invoices to DHCS for Payment | |
| PPL 16-011 | Disbursement and Recoupment of Deferral Settlement Funds | Pro-Rata Distribution Spreadsheet |
| PPL 16-007 | Claiming Reimbursement for Participation Fees | |
| PPL 15-026 | Submission of State FY 2014-15 Quarter 1 and Quarter 2 Invoice Claims to School-Based Medi-Cal Administrative Activities (SMAA) Program |