Cost and Reimbursement Comparison Schedule (CRCS) for Fiscal Year 2008-09
Page Updated: October 12, 2010
FISCAL YEAR 2008-09 CRCS SUBMISSION DEADLINE:
NOVEMBER 30, 2010
Mandatory CRCS Requirement:
Participants in the LEA Medi-Cal Billing Option (LBO) Program are required to annually certify, through the CRCS process, that the public funds expended to provide LBO Program services are eligible for federal financial participation. Therefore, continued enrollment in the LBO Program is contingent upon timely submission of the CRCS each fiscal year. Failure to meet this requirement may result in removal from the LBO Program.
LEA INTERIM REIMBURSEMENT AND UNITS OF SERVICES (IRUS) REPORT:
2008-2009 LEA IRUS UPDATES (Excel)
Added: June 8, 2011
CRCS: Training Materials for FY 08/09:
This training took place on Thursday, October 7, 2010 from 10AM to 12PM.
(120min)
**If you have trouble viewing the recording, please to install the required Codec.
(PDF) *This document includes information regarding inaccuracies within the IRUS Report Data
FY 2008-09 CRCS FORM:
(PDF) - [ *The FY 08-09 CRCS Forms Update Summary provides information on the CRCS Form updates required for this fiscal year. Please refer to this summary when completing the CRCS Forms.]
FY 2008-09 CRCS RESOURCES:
- Standardized Accounting Code Structure (SACS) Guidance:
http://www.cde.ca.gov/fg/ac/ac/
- California School Accounting Manual (CSAM):
http://www.cde.ca.gov/fg/ac/sa/
- LEA Indirect Cost Rate Data:
http://www.cde.ca.gov/fg/ac/ic/
- CRCS Training DVD* - [*To request a CRCS Training DVD send an email with your Name, LEA name, address, and phone number to:
LEA@DHCS.CA.GOV]
- (PDF) - [* The CRCS Training DVD Addendum summarizes updates made to the 2006 CRCS training that differ from the DVD. Please refer to this addendum when viewing the CRCS Training DVD so that the changes can be easily identified.]
FY 2008-09 CRCS FORMS COMPLETION INSTRUCTIONS:
Download and save the Excel version of the CRCS Forms to your computer
Report practitioner costs and hours, indirect cost rate, interim reimbursement and units, and employee hours information on the CRCS Excel worksheets as indicated in the CRCS Form instructions
Obtain a copy of your LEA’s Interim Reimbursement and Units of Service (IRUS) Report
This report is necessary to complete Worksheets A-4 and B-4
IRUS Reports will be emailed to LEAs, using the current DHCS LEA contact information
If you do not receive a copy of your IRUS Report by September 2010, send a request to:
LEA@DHCS.CA.GOV
Your email request MUST meet the following guidelines:
Subject Line: “IRUS Request-NPI Number”
Example: IRUS Request-1234567890
Copy (CC): All LEA staff members who will also need the IRUS Report
Body: NPI Number, Official LEA Name, Contact Name and Phone Number
Verify the accuracy of the IRUS report information using your LEA internal accounting system
Report accurate units and reimbursement information for each procedure code and modifier combination
Potential discrepancies between the IRUS report and your internal accounting system should be documented to support the information you enter on Worksheets A-4 and B-4
Please refer to the FY 2008-09 CRCS Submission Instructions for information on how to document IRUS discrepancies
FY 2008-09 CRCS SUBMISSION INSTRUCTIONS:
- Save the completed CRCS Forms to your computer using the following information to comply with the required file naming convention
- Current fiscal year for CRCS submission
- National Provider Identifier (NPI) number
- Official LEA Name (This appears on your IRUS Report)
- Example: Official LEA Name Unified School District
- Submission Date (MM.DD.YYYY format)
- Full file naming convention sample
- FY0809.1234567890.OfficialLEANameUSD.11.30.2010.xls
- Each piece of information included above is separated by a period
- There are no spaces between words (i.e. OfficialLEANameUSD)
- Print out the completed CRCS Forms
- Have an authorized representative sign the CRCS Certification page in BLUE ink
- The person must certify to the accuracy of the total overpayment/underpayment, including all of the supporting information used in the calculation (e.g., practitioner costs and hours, indirect cost rate, interim reimbursement and units, etc.)
- Scan the printed copy of the CRCS Forms and save them in the Adobe PDF format
- Use the previous file naming convention for the PDF version
- Example: 0809.1234567890.OfficialLEANameUSD.11.30.2010.pdf
- Submit your CRCS by sending an email to
LEA.CRCS.Submission@DHCS.CA.GOV with the Excel and PDF versions included as attachments
- Maintain the original hard copy CRCS with all worksheets and the Certification page signed in
BLUE ink on site for DHCS Audits and Investigations staff, if necessary
- You are not required to submit a hard copy to DHCS; the PDF version will serve as the original hard copy submission
NOTE: LEAs will receive an email confirming receipt of a properly submitted CRCS Report. The confirmation of receipt indicates that the CRCS report has been received by DHCS; however, it does not confirm the accuracy of the information contained within the CRCS Report. The Department will not be issuing letters of 'acceptance' or 'rejection' based on proper completion of the CRCS forms. Once an email receipt has been sent to the LEA, Audits and Investigations staff will follow up regarding any errors or omissions on the CRCS forms.
CRCS QUESTIONS/CONTACTS:
CRCS Questions:
LEA.CRCS.Questions@DHCS.CA.GOV
CRCS Submissions:
LEA.CRCS.Submission@DHCS.CA.GOV
IRUS Report Requests: LEA@DHCS.CA.GOV
REQUIRED DOCUMENTATION:
A&I will conduct a field audit and/or desk review of the CRCS to audit submitted information and complete the final settlement amount. To facilitate this process, the reports and supporting documents must be maintained by each LEA for a minimum of three years from the date of final submission of the CRCS. These documents must be verifiable by DHCS Audits and Investigations staff. LEA providers may appeal the determinations made by DHCS pursuant to Welfare and Institutions Code, Section 14171.
