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Durable Medical Equipment Application Information

Discontinuation of the Moratorium on the Enrollment of Durable Medical Equipment Providers Located Outside of California and in Los Angeles, Orange, Riverside and San Bernardino Counties

The Department of Health Care Services (DHCS) ended the moratorium on the enrollment of durable medical equipment (DME) providers located outside of California and in Los Angeles, Orange, Riverside and San Bernardino Counties on February 23, 2019. This bulletin provides information for DME applicants in the effected counties applying for enrollment in the Medi-Cal Fee-For-Service Program during the six-month period following the expiration of the moratorium.
Title 42, Code of Federal Regulations (CFR), Section 455.450(e)(2), and Welfare and Institutions Code (W&I), Section 14043.38(b)(4), specify that a provider that would have been prevented from applying for enrollment due to a moratorium that has been lifted in the past six months, be screened at the “high” categorical risk level.
In addition, the Centers for Medicare and Medicaid Services (CMS) currently designates all newly enrolling DME suppliers as a “high” categorical risk, subjecting all new DME applicants to fingerprinting for criminal background checks. (Title 42, CFR §§ 424.518, 455.434, and 455.450)
A “high” risk screening requires a provider or applicant to submit proof that fingerprints for all the required individuals have been submitted to an authorized State Identification Bureau (Bureau of Criminal Information and Analysis, Department of Justice [DOJ] in California). Providers and applicants must attach a copy of a prefilled DOJ Request for Live Scan Service (BCIA 8016) for each required individual with their application, date stamped and show verification that all fees have been paid, by either a “PAID” stamp from the public Live Scan operator or a receipt of payment.
For more detailed information on which individuals are required to submit fingerprints, please review the Information Bulletin Regarding Medi-Cal Requirement to Submit Fingerprints for a Criminal Background Check.
If you are a currently enrolled DME provider that is not located out-of-state or in one of the counties that was subject to the moratorium, you do not need to be screened as “high” risk.

DME Provider Application Instructions

Durable Medical Equipment providers are required to submit their applications via PAVE (Provider Application and Validation for Enrollment).

Application Fee 

Effective January 1, 2013, applicants requesting enrollment as a Durable Medical Equipment Provider are subject to payment of an application fee upon submission of their application.  The Medi-Cal Application Fee Requirements for Compliance with 42 Code of Federal Regulations Section 455.460Regulatory Provider Bulletin offers specific information regarding this requirement.  For current application fee information, please see the Resources Section of the  Medi-Cal Provider Enrollment Division page.

Required Documents

Gather the required documents listed below, as applicable, in order to upload them into PAVE as you complete your PAVE application.
Please ensure the uploaded documents are legible. 
  1. Driver’s License or state-issued identification card Driver’s License or state-issued identification card (issued within the 50 United States or the District of Columbia) of the provider, or person signing the application who has the authority to legally bind the applicant or provider. The signature must be that of the provider, unless the provider is a corporation. If the provider is a corporation and the application is going to be signed by a person other than the provider, please submit a copy of the section of the corporation’s bylaws that identifies the signing person’s authority to legally bind the corporation.
  2. Federal Employer Identification Number (FEIN) or Individual Taxpayer Identification Number (ITIN) verification, if a social security number is not used, by submitting a current Internal Revenue Service (IRS) generated document. The only acceptable documents include an IRS-generated Letter 147-C, IRS-generated Form 941 (Employer’s Quarterly Federal Tax Return), IRS-generated Form 8109-C (Deposit Coupon), or IRS-generated Form SS-4 (only the official Confirmation Notification of FEIN/ITIN assignment). Note: The legal name of the applicant or provider on the application must exactly match the name on the IRS-generated document; and the applicant/provider must be an owner or officer of the entity listed on the IRS document. For further information, please check with the IRS or call them at (800) 829-4933.
  3. Local Business License, Tax Certificate, and Permit for any city and/or county where business activities are conducted. Note: The name and business address of the applicant or provider on the application must exactly match the business name and business address on all local licenses and permits. If a business license/permit is not required, please submit a written statement from your local city/county indicating that your business does not require any license or permit. For further information, please contact your city business license office and/or visit the California State Association of Counties select the "California’s Counties" link, then select "County Web Sites." 
  4. Recorded/stamped Fictitious Business Name Statement (FBNS), issued by the county where the principal place of business is located, if using a fictitious business name AND the business name is different from the legal name on your application. For example, in the case of a corporation, any name other than the corporation name on record with the Secretary of State requires a FBNS. Note: The business name and business address of the applicant or provider on the application, all local business licenses/permits, and the FBNS must exactly match. To determine the applicable county agency where fictitious business names are filed, please visit the California State Association of Counties and click on "California’s Counties" link, and select "County Web Sites."
  5. Seller’s Permit issued by the California State Board of Equalization, if applicable. Note: The business name and business address of the applicant or provider on the application must match the business name and business address on the seller’s permit. For further information, visit the Board of Equalization or call them at (916) 445-6362. 
  6. Home Medical Device Retailer (HMDR) License, issued by the California Department of Public Health’ Food and Drug Branch, if your business includes medical devices and equipment for use in the home to treat illness or injuries. Note: The name and business address of the applicant or provider on the application must exactly match the name and business address on the HMDR license. For further information regarding licensing requirements, please call the HMDR Licensing System at (916) 650-6500.
  7. Home Medical Device Retailer Exemptee License, issued by the California Department of Public Health’ Food and Drug Branch, if your business includes dangerous drugs or dangerous medical devices and equipment such as oxygen equipment and supplies. Note: The name and business address of the applicant or provider on the application must exactly match the name and business address on the HMDR exemptee license. For further information regarding licensing requirements, please call the HMDR Licensing System at (916) 650-6500
  8. Furniture Retailer License, or Bedding Retailer License, or Furniture and Bedding Retailer License (issued by the California Bureau of Home Furnishings and Thermal Insulation [BHFTI]), as required if your business includes bedding and/or upholstered furniture such as wheelchairs. Note: The name and business address of the applicant or provider on the application must exactly match the name and business address on the HMDR or BHFTI license.
    • For further information regarding licensing requirements, please call the HMDR Licensing System at (916) 650-6500.   BHFTI may be contacted at  (916) 574-0280.
  9. Fully executed Partnership Agreement, if your business is a partnership. Processing delays may be avoided by indicating whether the entity is a General Partnership or Limited Partnership and also submitting the following:
    • a) For a General Partnership, a list of all partners with percentage of ownership or control interest for each; or
    • b) For a Limited Partnership, information identifying the General Partner, and a list of all partners with percentage of ownership or control interest for each.
    • To verify or change the name and/or status of your partnership or for further information, please visit the Secretary of State California Business Portal  and click on the "California Business Search" link or other appropriate link.
  10. 10. If your business is a corporation, processing delays may be avoided by attaching a copy of the filed Articles of Incorporation and the "Statement of Information for a Domestic Stock Corporation" from the Secretary of State, with the percentage of ownership and control interest listed for each director and officer.
    • To verify or change the name and/or status of your corporation or for further information, please visit the Secretary of State California Business Portal and click on the "California Business Search" link or other appropriate link.
  11. If your business is a limited liability company (LLC), processing delays may be avoided by attaching a copy of the Articles of Organization from the Secretary of State, with a list of the members and the percent of ownership and control interest listed for each.
  12. Certificate of Commercial Liability Insurance (business, general, or comprehensive liability, or office premises insurance) in an amount of not less than $100,000 per claim and a minimum annual aggregate of $300,000. Acceptable verification is either evidence of being self-insured, or a certificate of insurance or declaration sheet issued by the insurance company that contains the name of the insurance company, the name and business address of the insured, effective dates, and limits of coverage. Note: The name and business address, including suite number if applicable, of the applicant or provider on the application must exactly match the insured’s name and address on the certificate of insurance or declaration sheet.
  13. Certificate of Workers’ Compensation Insurance is required by California law, if your business has one or more employees. Acceptable verification is either evidence of being self-insured, or a certificate of insurance or declaration sheet issued by the insurance company that contains the name of the insurance company, the name and business address of the insured, and effective dates. If no Workers’ Compensation insurance is required, an explanation must be provided. Note: The name and business address of the applicant or provider must exactly match the insured’s name and address on the certificate of insurance.
  14. Signed Lease Agreement, if business premises are not owned by the applicant or provider. Note: The name and business address of the applicant or provider must exactly match the lessee’s name and address on the lease agreement.
  15. Successor Liability with Joint and Several Liability Agreement (DHCS 6217), if applicable.

PAVE portal

Proceed to the PAVE portal.

Last modified date: 10/6/2021 9:09 AM