​​​​​​​​​Request for Proposal #24-049

CMS Meeting Facilitation Services

The California Department of Health Care Services (DHCS) is releasing Request for Proposal (RFP) #24-049, for the Centers for Medicare & Medicaid Services (CMS) Meeting Facilitation Services procurement. The purpose of the RFP is to solicit proposals from firms that can manage and facilitate the Medi-Cal Member Advisory Committee (MMAC) and the Voices and Vision Council, ensuring compliance with federal guidelines. This includes planning, conducting, and debriefing quarterly meetings, and supporting member recruitment, onboarding, and engagement to ensure diverse and representative participation. The Contractor will also develop and disseminate accessible communication materials, manage meeting logistics, and provide multilingual interpretation to support full participation. Additionally, the Contractor will evaluate and advise DHCS on agenda development, meeting engagement strategies, cross-collaboration, and opportunities to strengthen committee operations and member representation.

Questions regarding this RFP should be submitted via email to: PCDRFP2@dhcs.ca.gov.  

Procurement Status

Request for Proposal, Released

Calendar

You may view and/or download the RFP from the Cal eProcure / Fi$Cal website using the instructions referenced below.

​Date Released	​Event	​Comment
​09/03/2025	​Administrative Bulletin	​​Administrative Bulletin 2, Addendum 2, released.
​08/25/2025	​Administrative Bulletin	​Administrative Bulletin 1, Addendum 1 and Official Responses, released.​
​07/10/2025	​RFP Release	​The Procurement and Contracting Division announces the release of Request for Proposal 24-049.

IMPORTANT:  This RFP has officially released to the California State Contracts Register (CSCR) using the Cal eProcure/Fi$Cal website. Please use the instructions provided below to navigate to, and download, the RFP. All subsequent document releases for this RFP will also be made to the Cal eProcure/Fi$Cal website. As noted on the PCD home page, it is highly recommended that all vendors wishing to contract with the State of California complete registration for the Cal eProcure/Fi$Cal system as it is the official location for RFP/IFB releases. Registration will also allow vendors to receive automatic notifications when contracting opportunities are posted for business categories of their choosing. If selected as a contractor, this system will be used for payments covered by the contract.

RFP View / Download

CMS Meeting Facilitation Services RFP Cal eProcure/Fi$Cal Event Code: 24-049

• Step 1:  Visit the Cal eProcure website
  
• Step 2:  Select "View Event Package"
  
• Step 3:  Select "View" next to each element of the procurement package that you wish to download
• Step 4:  Select "Download Attachment" that appears at the top of the webpage to begin your download

For website assistance, please contact the Procurement and Contracting Division at (916) 345-8222.

Go to the Procurement and Contracting Division homepage.